STATE PLAYOFF COMMITTEE MINUTE
NOVEMBER 2, 2013
A meeting of the State Playoff Committee was held on November 10, 2012 at the Southgate Holiday Inn. Southgate, Michigan.
Roger Mauritho, VP Youth called the meeting to order at 9:06 a.m. Attending the meeting were voting members Roger Mauritho, George Atkinson, Jim Cosgrove , Kerin Wear, Mickey Jesue, Grant Helms, Larry Johnson, Ron Brasseur, Bill Peterson, Ray Kraemer, Jean Laxton, Bob Howey , Kim Durka, Jim Boloven, Mike Cruickshank, Tobin Boyd, Mike Corso, Perry Wooden, John Kay, and Bob Yohe. Guests included: Judy Niemi and Cathy Starrett.
Minutes of the previous meeting were approved with a motion by Perry Wooden and seconded by John Kay. Motion passed unanimously.
We are no longer under contract with Hockey Weekly. We will leave it up to the sites to be responsible for vendors of apparel, photographers, programs, souvenirs. We will provide 24 hats, medals, and pins to all the winning teams including Adults and G/W Teams and pins to the runners-up. Roger will have a new State Playoff Logo for the next meeting.
AAA Tier 1 Majors U 18 Teams and Midget AAA Tier 1 Minors U 16 Teams will be Random Drawings for seating into State Playoffs as follows and will be done at the December 7, 2013 State Playoff Meeting.
A motion was made by Mike Corso, seconded by Tobin Boyd to approve Centre Ice Arena to host the Bantam A and Bantam AA State Tournaments. Centre Ice is a privately owned arena, and does not register all the teams with USA. Motion approved unanimously.
If it is determined that the JV's will need State Playoffs will be determined by the December meeting. Will need at least four teams to have a State Tournament. Roger will check with Don Wright and Bob Yohe for further information.
Dates and sites for the State Playoffs were determined. Ray will put them on the web site as soon as possible and send a copy to Kerin who will email to all State Playoff members.
Entries by district were checked and at this point it is possible runners-up playoffs will be needed in the Squirt A, Pee Wee A, Bantam A, Midget B, Midget A and Midget AA. Dates, formats will be determined at the December meeting. Jim Cosgrove will handle playoffs. All the details and the teams for seeding will be determined at the December meeting. The playoffs dates will be determined.
Tournament schedules were gone over and a few were finalized as to dates, time and admission fees. The rest will be finalized at the December meeting.
Ray Kraemer will clean up the "Sal" form for figuring state tournament fees. The new work sheet will be known as the "math sheet "and must be attached to the forms submitted to the playoff committee for State Tournaments. Ray will see that everyone gets a copy and will be mandatory that it is turned in at the December meeting.
Roger Mauritho and District Chairs must have copies of all intents to enter the state tournaments from the teams. Discussion was held as to a form for this intent, Tobin Boyd will send out a copy of the form that D6 uses to Roger, Ray and Kerin and also bring it to the December meeting. Intents are to be in by November 1. The problem for this year is that teams are late with their intents. Discussion followed and was agreed to let it go for this year but to enforce it for next year.
Teams going to States may only have one team represented per association. If they have more than one team playoffs will be held to determine the association representative.
Little Caesars 10U Girls are registered as 10Girl's U and playing in Squirt AA Division. The must go to district to get an exception to play in the Girl's 10U States. D2 will handle the matter.
Credentialing was discussed at length. There should be no reason credentials are not in order for each team at the State level. All this must be done at the district level,
Each district MUST include all district teams including the girl's/women's teams and the AAA when doing credentialing. When doing credentials print the name of the person doing the credential sheet so that we know who to call in case of errors. JV Teams need ID cards to prove they are associated with HS.
When making copies for distribution, please make sure you make 30 copies so everyone can be on the same page at the same time.
Ray Kraemer distributed forms and requirements to be used for State Tournaments. 2
A District Director must be on site at all times during State Tournaments. A backup must also be a District Director. If someone needs a director at a site please contact District and they will be glad to help out.
All team exceptions must be brought to the December meeting in writing. The only exceptions that will be heard at the January meeting will be only those individual exceptions that have occurred after the December meeting and are extraordinary and extenuating circumstances.
Every exception must go through the district council before it is brought to this committee and if an exception is denied by a district it still must be brought before the state playoff committee at the December meeting. Also is a team fails to notify the district about an exception and the district is aware of it, they still must bring it forward to the committee.
All sites and dates, contact persons must be firm by the December meeting.
A motion was made by John Kay and seconded by Bill Peterson to allow the one16U Girls Team from Grand Rapids to participate in ACHL College Club Teams controlled scrimmages, for6 games, 3 home and 3 away and report back as to how the team faired. Motion passed unanimously.
The December meeting will be December 7 and will start at 8:00 a.m.
There was no further business to come before the meeting; the meeting was adjourned at 11:20 a.m.
Kerin R. Wear, Secretary
File: State Playoff Minutes Nov 2013.doc