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Background Check

Background Screening 2019 - 2020

The safety of its participants is of paramount importance to MAHA & USA Hockey. This includes not only on-ice safety, but also off-ice safety in any part of our programs. MAHA has long had systems in place to protect its participants from physical abuse, sexual abuse and other types of abuse and misconduct that can be harmful to youth hockey players. These include without limitation Physical Abuse, Sexual Abuse, Screening, Locker Room Supervision and Hazing Policies, in addition to Codes of Conduct applicable to administrators, coaches, officials, parents, players and spectators.

An Important part of our SafeSports program is the volunteer background screening, which has been in place for many years. MAHA & USA Hockey’s screening policy includes set criteria for which a person may be disqualified and prohibited from serving as an employee or volunteer of MAHA/USA Hockey. Under the policy, MAHA will not authorize or sanction any employee or volunteer who has routine access to children unless that person consents to be screened and passes a criminal background screen conducted by the Affiliate or USA Hockey.

Your screening will be good for two years.

If you were screened in the 2018-2019 season you do not need to complete the background screening again this season. .

The background screening scans a wide range of databases and is processed very quickly (usually within 7 - 10 days). You will receive an email confirmation when your screen is complete.

There is a $12 cost to process your background screening. The fee will be collected through the website when you enter your information.

The following persons will be screened in accordance with this policy:

  1. Members of the MAHA Board of Directors
  2. Local Association / Club administrators and board members
  3. Coaches
  4. Team managers
  5. Officials
  6. Locker room monitors
  7. Team bus/van drivers (unless professional transportation companies are used)
  8. Travel chaperones
  9. Billet Families
  10. Anyone with routine access to youth participants

Get Started Completing Your Background Screening

Coaches & Team Managers
Coaches and team managers will now have the approval of their background check automatically transferred over to the USA Hockey Database. This eliminates the receipt you previously had to print out and provide your registrar. Once your background check is approved it will now show as completed and you can be added to your team roster. 

To ensure accuracy, you must provide your USA Hockey membership confirmation number as the first step in completing a background check. Please register with USA Hockey ahead of time and be prepared with your confirmation number when you start the process.

Referees will now have their own separate background screening application. They will be required to have their Referee membership confirmation to complete the background screening. (This is a different a separate registration from that of a a player or coach). Please register with USA Hockey ahead of time and be prepared with your confirmation number when you start the process.  Once you background check is approved, it will  automatically transferred over to the USA Hockey Database.


If you are both a referee and a player or coach, you don't have to do two background checks. You will need to contact Rick Frescura at to get you background check linked to both memberships.

Other Volunteers & Personnel
All other volunteers will be required to have a USA Hockey membership confirmation to complete the background screening. There is NO CHARGE for the volunteer membership.  As with the other types of membership, once you background check is approved, it will  automatically transferred over to the USA Hockey Database. However we recommend you continue  to print the receipt you are provided as part of the process to prove they have passed your screening, as not all volunteers are added to sometime of roster.

Coaching Code of Ethics is Part of the Screening Application for Coaches

The Coaching Ethics Code is intended to provide both the general principles and the decision rules to cover most situations encountered by coaches. It has as its primary goal the welfare and protection of the individuals and groups with whom coaches work. This Code also provides a common set of values. It is the individual responsibility of each coach to aspire to the highest possible standards of conduct. Coaches should respect and protect human civil rights, and should not knowingly participate in or condone unfair discriminatory practices.

In order to be eligible to coach or instruct in any MAHA/USA Hockey activities (practices, clinics, games, tournaments, tryouts, etc.), all coaches (head, assistant, Student Coach and instructors) must agree to abide by the USA Hockey Coaching Ethics Code.

As part of the background screening application, coaches will be asked to review the Code of Ethics and agree to abide by it.

A copy of the Coaching Ethics Code is available for review ahead of time by clicking on the document below.

Coaches & Team Mangers Begin By Choosing One of the Two Options Below to Begin

This one is only for use by coaches who are Canadian residents! All US residents use the one above.

Referees - ONLY!

Local Volunteers, Locker Room Monitors, State & Local Board Members and All Others Begin Here

Problems With Your Background Check?

Here are some tips!

  1. If you have not received your email confirmation that you have passed, first check your junk mail to see if it went there. If not, log back in to Sport Ngin dashboard, go to purchased items, then click on order #, then in upper right hand corner you will be able see the status of your screening.
  2. Background checks are good for two playing seasons. If you applied in the 2018 – 2019 season you will not need to submit another check until the 2020 – 2021 season. If you completed the screening process in 2087 – 2019  and it is not showing on your roster, Log in to your account and print a duplicate copy of you background check. Send this information to Rick Frescura at who can help correct the situation.
  3. If you cannot log in or you have forgotten your ID or password or have a statement saying you already have a login ID you can reset your ID or password by emailing to
  4. Forgot your account password? Here is the link to reset: